06 Feb 2019
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Key printing considerations for a growing business

It’s exciting to see your business growing and it can also create unexpected challenges as you try to anticipate growing pains and find ways to avoid them. Sometimes it’s easy to see what you need to be prepared for and sometimes challenges seem to come from left field.

One of the areas that businesses seldom plan for in advance is how growth will affect printing in the business.

It sounds like a minor concern but printing can eat up more of your operating budget than it needs to unless you have the right processes and solutions in place. Here are seven of the most common challenges growing businesses experience with regard to printing:

1. Increased print volume

As your business grows, it will likely consume more paper and toner because a higher number of employees naturally translates to more printing. Some of these costs are unavoidable and, as your revenue grows, it may not seem like an untenable increase. However, the costs can soon mount up.

It’s important to keep these costs under control because it’s not just the obvious ones like paper and toner you need to watch out for. It’s also hidden costs like energy usage and the wear and tear on your devices.

2. Lack of visibility into printing

As the business gets larger it becomes harder to see who is printing what, and how much they’re printing. While, in the past, it may have been easy to see when someone was printing excessive amounts, now it’s hard to track unless you have specialist software in place.

3. Uncontrolled printer fleet expansion

As more people join the organisation and pressure on print devices increases, it can be tempting to just buy more devices. And, if some staff members have to regularly print sensitive documents, it might seem like a good idea to put a printer on their desk. This can lead to out-of-control spending on your printer fleet with too many devices to maintain.

4. Bad deals on new technology

When your business was small and you only needed a couple of printers, you may have just gone to your local office supply store to buy what you needed. Now that you’re getting bigger, this is no way to manage costs. Depending on the number of printers you need and the type of functionality your business requires, it may make more sense to move to a contract that includes the supply of equipment and support services, known as a managed print service.

5. Increased pressure on the IT department

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