Most businesses still rely, at least to some extent, on printers, multifunction devices (MFDs), and photocopiers. Typically these devices are not managed in the business the same way other capital assets due to confusion within the business about who owns the devices. The owner could be the IT team, the procurement team, or the end user. This confusion leads to inefficiency.
Managed print services (MPS) can remove this inefficiency through simple changes such as establishing a print policy. This can ensure devices are used in a way that reduces cost burden and the drain on a business, and show how they can contribute to efficiency and cost management, depending on how you work with them.
MPS can also help drive down costs and ensure you don’t pay for more the simple tasks of scanning or printing documents than you need to. And, MPS can also go much further than that, delivering strategic benefits that can help drive your business success.
MPS typically includes consulting services to baseline your current environment by collecting data about who uses your printers, how they use them, how much they print, and how much it costs. The insight that this data can deliver lets you make better decisions around workflows, the number of devices in your organisation, print policies, and ways to reduce costs.
The benefit of using a specialist to complete the consulting service is that they have access to specific tools and insights that let you benchmark your organisation against industry trends.
There are six key areas where MPS can deliver tangible, strategic benefits
MPS is more than just a finance package: it should actively manage your environment to ensure you can make decisions today that let you focus on your core business, while your MPS partner delivers a service that evolves with your needs, giving you cost visibility and efficiency.
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