Sustainability has shifted from aspiration to expectation for many organisations. With energy costs, emissions reduction targets and ESG expectations under increasing scrutiny, print infrastructure is now part of broader conversations around operational efficiency and responsible procurement. For businesses managing hybrid teams, branch networks and high-volume document workflows, selecting energy-efficient printing devices is both an environmental and commercial decision.
So what should you look for when evaluating energy-efficient printers and multifunction devices?
1. Energy Ratings and Certifications
A strong starting point is recognised energy performance information. In Australia, energy efficiency for appliances and equipment is supported by the Equipment Energy Efficiency Program, which is underpinned by the Greenhouse and Energy Minimum Standards Act 2012. While not every business device carries the same consumer-facing labelling, these frameworks reflect the importance of comparing energy performance before procurement.
Also look for internationally recognised certifications such as ENERGY STAR (US), which indicate that a device has been tested against established efficiency benchmarks. For Australian organisations focused on governance, procurement standards and sustainability reporting, this helps support more transparent decision-making.
2. Low Typical Energy Consumption (TEC)
Typical Energy Consumption, or TEC, measures how much electricity a device uses over a standard period. Lower TEC values indicate more efficient operation.
When comparing devices, review TEC figures alongside expected usage patterns across your organisation Even modest reductions in electricity use can make a measurable difference when scaled across multiple devices and locations..
3. Intelligent Power Management
Modern printing devices now incorporate intelligent power management features that reduce unnecessary energy consumption.
Key capabilities to look for include:
- Automatic sleep and wake modes that respond to usage patterns
- Fast recovery times that minimise user disruption
- Scheduled power on and off functionality for after-hours periods
These features ensure devices consume minimal energy when not in use, while still supporting productivity during business hours across workplaces with flexible schedules, shared office spaces and after-hours operations.
4. Efficient Consumables
Energy efficiency extends beyond electricity consumption. The lifecycle of consumables plays a critical role in overall environmental impact.
Look for devices that:
- Use polymerised toner or technologies that require lower fusing temperatures
- Offer high-yield cartridges to reduce replacement frequency
- Support recycling programs for toner and components
These factors help reduce both energy use during printing and waste over the device lifecycle. It is also worth assessing whether the supplier provides local recycling pathways, toner collection services or product stewardship options that make responsible disposal easier to manage.
5. Duplex Printing and Workflow Optimisation
Built-in duplex (double-sided) printing is a simple yet powerful way to reduce paper consumption, which in turn reduces the energy associated with paper production and disposal.
Advanced devices also support workflow optimisation through:
- Digital document management
- Scan-to-cloud or secure digital distribution
- Rules-based printing to minimise unnecessary jobs
For teams managing campaigns, client documents, student records, patient information or operational paperwork, integrating these capabilities can reduce environmental impact, improve information governance and lower day-to-day operating costs.
6. Device Consolidation and MFP Capability
Consolidating multiple single-function devices into a single multifunction printer (MFP) can improve energy efficiency across the organisation.
Benefits include:
- Reduced total energy consumption across devices
- Simplified device management and maintenance
- Lower overall footprint in the office environment
Consolidation also aligns with broader digital transformation initiatives across organisations, helping streamline processes, reduce energy use and improve governance over document handling.
7. Sustainability Reporting and Data Insights
Energy-efficient devices should provide visibility into usage and performance. Access to data and reporting tools allows organisations to track energy consumption and print volumes.
This insight enables:
- More informed procurement decisions
- Identification of inefficiencies or unnecessary usage
- Alignment with corporate sustainability goals and reporting frameworks
For organisations prioritising Intelligent Information Management, these insights are critical in connecting print infrastructure with broader business objectives, including emissions reduction, cost control, compliance and sustainability reporting.
8. Supplier Sustainability Credentials
Finally, consider the sustainability credentials of the supplier in the market. A partner that prioritises environmental innovation, responsible sourcing, circular economy initiatives and local support can add long-term value beyond the device itself.
Look for organisations that:
- Offer device take-back and recycling programs
- Invest in carbon reduction initiatives
- Provide guidance on sustainable print strategies
This ensures your investment aligns with a wider ecosystem of responsible practices and supports practical sustainability outcomes in the local market.
Moving Towards Smarter, More Sustainable Print Environments
Energy-efficient printing is no longer just about reducing electricity consumption. For organisations, it is about creating an optimised, data-driven and sustainable document environment that supports operational performance, cost control and environmental goals.
By carefully assessing device features, consumables, workflow capabilities, reporting insights and supplier credentials, businesses can make informed choices that deliver measurable impact across their offices, teams and operations.
Konica Minolta supports businesses in transforming their print environments through energy-efficient technologies, intelligent automation and sustainability-led innovation.
Explore how we can help reduce energy consumption, improve workflows, optimise print infrastructure and deliver measurable environmental outcomes across your organisation Contact us to learn more.
