Suncoast Christian College consulted with Think Office Technology, a Konica Minolta dealer, who recommended FileBound, and PSI:Capture to digitise and automate as much of the process as possible. These solutions are both made available to Think Office Technology through Konica Minolta’s existing partnerships.
Kerry Paulsen said, “We looked at the available solutions on the market. Think Office Technology came to the school and demonstrated the FileBound solution. We chose FileBound because it was the solution that best met our needs. It would streamline our accounts payable and was easy to use. Given we had to train 120 staff we had to make sure the solution was easy to use.”
“In addition, the team at Think Office Technology were genuine and upfront. They worked with us during the training process and helped us get up to speed with the technology.”
FileBound, is a cloud-based Enterprise Content Management (ECM) application that automates the flow of enterprise work. FileBound manages business processes from beginning to end, and reliably connects people and information wherever they are. FileBound helps drive out paper-based processes to decrease costs and increase productivity, and supports compliance with internal and external mandates.
PSI:Capture enhances the capabilities of any scanning device. Its simple configuration and easy to use interface allows for quick deployment and adaptation by end users, resulting in an accelerated return on investment.
The solution was implemented in two phases. The first involved getting the school live and trained in FileBound. This included the digitisation and automated capture of invoice data using PSI:Capture and the automated filing of invoices into the ECM with FileBound.
The second phase involved the integration of FileBound and PSI:Capture with PCSchool to reduce double handling and ensure that all invoices in FileBound were automatically uploaded to PCSchool for payment.